We are seeking a sharp, proactive Office Manager to become the central force behind our client's day-to-day operations. If you're someone who takes ownership, thrives on structure, and enjoys supporting a fast-moving field and sales team, this is your opportunity to make an impact at a growing construction company.

Who You Are

You’re not just organized—you’re the person others rely on to hold it all together. You thrive in a structured environment but adapt quickly when things change. You’re assertive, thoughtful, and always two steps ahead.

What You’ll Do:

You'll serve as the heartbeat of the office, supporting our virtual bookkeeper with essential in-person tasks, organizing projects and financial workflows, and keeping communication flowing across departments.

Typical responsibilities include:

• Scanning/uploading invoices, receipts, and contracts into QuickBooks Online and Google Drive
• Handling incoming/outgoing checks and coordinating local vendor paperwork
• Organizing payroll documentation and field expense tracking
• Applying for permits, managing project documents, and supporting project managers
• Coordinating subcontractor onboarding and material/equipment deliveries
• Assisting with CRM entry, signed proposals, and sales-related documentation
• Maintaining calendars, routing calls, and managing office supplies and systems
• Tracking KPIs, project updates, and internal communications

You exemplify these traits:

• Proactive Ownership – You solve problems before they happen
• Organized Multitasker – You keep multiple workflows moving smoothly
• Detail-Oriented Executor – You spot and fix issues before they cost time or money
• Strong Communicator – You’re clear, direct, and great with people
• Tech-Comfortable – QuickBooks Online, Google Drive, Asana, and DocuSign don’t scare you
• Resilient Problem-Solver – You don’t make excuses—you make things work
• Tenacious and Curious – You love improving processes and learning new tools

Requirements:

• 4+ years in office or operations management (construction preferred)
• Strong working knowledge of QuickBooks Online
• Familiarity with BuilderTrend, Asana, or CRMs a plus

Compensation & Perks

• $60,000–$75,000/year based on experience
• Paid holidays and PTO
• Healthcare
• Professional development and training
• Stable, supportive, growth-focused work environment

Apply now if you're ready to lead with clarity, support with integrity, and grow with a company that values systems, people, and performance.